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Property Filter Knew Before the Agent Did: How Ben Roberts Sources Yorkshire Property Deals

From a WhatsApp group to 10 lead generators - and a fall-through deal closed at £142,500 that Property Filter spotted before the agent's team did

Ben Roberts · West and North Yorkshire · Roberts Renovations

AT A GLANCE

Member

Ben Roberts

Company

Roberts Renovations

Location

West and North Yorkshire

Strategy

Deal sourcing, BTL, HMOs, multi-unit freehold blocks

Stand-out deal

Fall-through at £142,500 - Property Filter flagged the sale had fallen through before the estate agent's team knew

Lead generators

10 active lead generators - checked twice a week with 5-minute initial due diligence

Before PF

~200 properties assessed per cycle; 20-30 viewed; majority not appropriate to view

PF Feature Used

Lead generators, motivated seller screen, wait until next update, finance tracker, pipeline CRM (including offline properties)

Results like these are happening every week. See how Property Filter works.

Before Property Filter, Ben Roberts and his wife ran their Yorkshire property search through a WhatsApp group - sharing Rightmove listings, deciding what to view, and going out to see properties with very little data to justify the trip. Out of roughly 200 properties they assessed, they would view maybe 20 to 30. Most were not appropriate to view in the first place. Since switching to property sourcing software, Ben now runs 10 lead generators, does a 5-minute initial due diligence on anything flagged, and manages his entire deal pipeline through Property Filter. His most striking result: Property Filter notified him that a sale had fallen through - before the estate agent's own team knew about it. He closed the deal at £142,500.

How Ben Roberts uses Property Filter for deal sourcing in Yorkshire

Ben Roberts runs 10 lead generators inside Property Filter, covering his target areas across West and North Yorkshire. A couple of times a week, he checks which new properties have come up across each generator. Anything flagged gets a 5-minute initial due diligence - using Property Filter's data to assess the opportunity before it enters his pipeline. That is the entire sourcing process.

The motivated seller screen is the feature he returns to most consistently. He can see a property's full price drop history, how many times it has been listed with different agents, whether it has previously been sold and fallen through, and how long it has been sitting on the market. He sorts by longest on market first, then flips to lowest percentage below the average postcode value - each sort surfaces a different type of opportunity. He also uses the finance tracker inside the platform to get a rough bridging quote before committing time to a deal, which means he enters conversations with a clear sense of the numbers.

"It's my property CRM system. I don't use anything else. It manages my entire pipeline of properties."

Property Filter also manages Ben's offline pipeline. Properties that come to him through other channels - direct approaches, networking contacts, off-market leads - all go into the same system alongside the on-market listings. That means his entire deal flow is in one place, with notes against every property and a clear record of every agent conversation. For deal sourcing in Yorkshire, that level of organisation is what separates the investors who follow up consistently from those who miss the right moment.

How Ben Roberts uses Property Filter for deal sourcing in Yorkshire

"It's my property CRM system. I don't use anything else. It manages my entire pipeline of properties."

Feature Spotlight

Ben Roberts' favourite Property Filter feature: wait until next update

The "wait until next update" function in Property Filter sets a pipeline reminder on a property that fires automatically when any listing data changes - a price drop, a return to market, or a sale falling through. By the time the notification arrives, all the initial work is already done: the property has been assessed, the viewing completed, the offer submitted, and the notes logged. The investor is not starting from scratch. They are the person who already knows the property best.

"One that's helped me secure more opportunities than anything is actually just the wait until next update function - because you've already done all the work. You've put your notes in. You've viewed the property. You've put your offer in."

Ben Roberts' favourite Property Filter feature: wait until next update

"One that's helped me secure more opportunities than anything is actually just the wait until next update function - because you've already done all the work. You've put your notes in. You've viewed the property. You've put your offer in."

Property Filter "wait until next update" function - the pipeline feature that notified Ben Roberts of a fall-through before the estate agent's team knew

The results: £142,500 closed - and Property Filter knew first

£142.5K

Deal Closed

fall-through spotted by PF

Lead Generators

checked twice a week

5 min

Due Diligence

initial online assessment

200

Assessed (Before PF)

to view 20-30 with little data

10-20

Target Deals/Year

scaling the business

The story that best illustrates what Property Filter makes possible for Ben Roberts happened on a property he had already offered on - and been outbid on - months earlier. He had made an offer at £132,500. It was rejected. The property sold to someone else. He set it to "wait until next update" inside Property Filter, logged his notes, and moved on.

When the fall-through notification came in, he called the estate agent. They told him the sale was still proceeding. There was no fall-through. He said if anything changed, to let him know - and left it there.

About two to three hours later, the agent called back.

"Your system knew before their team did. The sale had fallen through. So maybe they just weren't informed or they hadn't updated their own internal CRM."

Ben closed the deal at £142,500. Property Filter's data had moved faster than the estate agent's internal systems. The only reason Ben was ready to act was because the groundwork had already been done months earlier - the viewing, the offer, the notes, all sitting in the pipeline, waiting for exactly this moment. To see how Property Filter works and what it could do for your pipeline, watch the Property Filter demo.

Watch Ben Roberts' full Property Filter story

Ben shares the full detail of how he moved from a WhatsApp group to 10 lead generators, how he uses Property Filter day-to-day across West and North Yorkshire, and the full story of the fall-through deal that Property Filter spotted before the agent's team did.

About two to three hours later, the agent called back.

"Your system knew before their team did. The sale had fallen through. So maybe they just weren't informed or they hadn't updated their own internal CRM."

Watch Ben Roberts' full Property Filter story

Frequently asked questions

How does Ben Roberts use Property Filter to find Yorkshire property deals?

What is the "wait until next update" function in Property Filter?

How did Ben Roberts close a deal at £142,500 using Property Filter?

How did Ben Roberts find Property Filter?

What property strategy does Ben Roberts use with Property Filter?

Ready to find your next property deal?

Ben's story shows what happens when you stop scrolling and start filtering. A WhatsApp group became 10 lead generators. A 200-property scramble became a 5-minute due diligence. And a deal he had been outbid on months earlier came back - because Property Filter was watching.

See how Property Filter works and what it could do for your pipeline.

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